How to Register an NGO or Walfare Company in Pakistan

The first step is to seek the availability of the proposed name for the GO.

The following documents are to be submitted with the Commission.

i.                     Application addressed to Chairman, SEC with Subject: Application for Grant of Licence under section 42 to M/s “……………………………… Foundation” (Proposed)

ii.                   A copy of the original paid Challan of Rs.25,000/- in the authorized branches of Habib Bank Limited or a Bank Draft / Pay Order drawn of the same amount in favour of the Securities and Exchange Commission of Pakistan

iii.                  Copy of letter of availability of name (as obtained from Registrar, (CRO)  concerned)

iv.                 Documents required under the Companies (General Provisions and Forms) Rules, 1985 (Rules).

a.        Three (3) printed copies of Memorandum and Articles of Association required under Rule 6(2)(a). Specimen of Memorandum and Articles of Association is placed on the Commission’s website.

b.        list of promoters of the association with their occupations and addresses.

c.         a declaration by a person specified in sub-rule (2) of rule 4 of the effect that he has scrutinized the application and the accompanying documents, and that he is satisfied that the same are drawn up in conformity with the provisions of the Ordinance and fulfill the conditions for the grant of license laid therein and these rules.

d.        the names of companies, associations and other institutions in which the promoters of the proposed association hold any office stating the office held in each case.

e.        if the association is already in existence, a copy each of the audited balance-sheet, income and expenditure account and the annual report on the working of the association for the financial year immediately preceding the date of the application.

f.          an estimate of the future annual income and expenditure of the proposed company, specifying the sources of income and objects of expenditure.

g.        a brief statement of the work already done by the association or proposed to be done after its being granted the licence and registration. .

v.                   Conditions of licence may be mentioned in the Memorandum of Association.

vi.                 Letter of Attorney (Authority Letter) on Stamp Paper of appropriate value made by all the promoters in favour of a person to present the application before the Commission on their behalf, and to make other amendments, additions, corrections etc in the documents and also to collect the licence from Securities and Exchange Commission of Pakistan.

vii.                Bio data of all promoters

viii.              Affidavit on Stamp Paper of appropriate value duly attested by an Oath Commissioner made by all the promoters affirming that they are not defaulters of loans etc.

ix.                 Affidavit on Stamp Paper of appropriate value duly attested by an Oath Commissioner affirming contents of the Application.

x.                   Copy of application to be forwarded by the applicant to the Company Registration Office concerned.

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Company Registration in Pakistan

According to the Companies Ordinance, 1984 there can be three different types of companies:

• A company limited by shares
• A company limited by guarantee
• An unlimited liability company

The following steps needs to be followed to create and register a company in Pakistan.

1. Seek approval on name of the company

The first step towards incorporation of a company is to seek the “availability of name” for the proposed company from the concerned registrar of companies. Although, it sounds simple enough, but there are certain prohibitions and restrictions, the applicants have to look into while choosing a name for a company.  This is the guideline for choosing a name.

2. Pay fee’s  associated with incorporation and registration of the company

Post receiving the name availability certificate  from SECP , the applicants have to file an  application for incorporation. The fees associated with the process  can be paid using the relevant bank form at designated branches of The Muslim Commercial Bank(MCB) in Pakistan.

Post payment of the fee, SECP then requires the applicant to submit the following documents

• Declaration of compliance
• Identification of office’s location
• Particulars of directors, secretary, chief accountant, auditors and other
• Copies of  the Memorandum and Articles of Association with each member’s signature, where:

Memorandum of Association explains your business sector of the company e.g. Institution, Travel agency, Trading or manufacturing, Supply or chain of stores. To put simply, MOA tells about the relationship of your company with the outside world.

Articles of Association lets know about the day-to-day proceedings within the company i.e. what role CEO and directors would play, business concerned meetings and the appointments of employees, in short- how the company will run.

3. Obtain  a digital signature and create a company seal

The signature is granted by National Institutional Facilitation Technologies (NIFT) and can be obtained by using the electronic services of the SECP. After the certificate of incorporation is issued, the company representatives may be  required to present a company seal, depending on the where the business will be head quartered or started. Some states also require a corporation to have a corporate seal, which is also sometimes referred as company seal.

4. Register for Income, Sales and Professional Taxes

To register for Income tax, the company will have to  to apply for a National Tax Number (NTN) at the tax facilitation of the Regional Tax Office (RTO) of the Federal Board of Revenue (FBR). The requirements for this application include

• NTN form
• Proof of registration
• Memorandum and Articles of association
• Bank account number
• Copies of National Identity Cards (NICs) of companies’ Directors
• An attestation of business address

Sales tax, like the income tax can be registered for, by applying for a Sales Tax Number (STN) at the tax facilitation centre of the Regional Tax Office (RTO) of the Federal Board of Revenue (FBR). For the professional tax, provided it applies, the company will have to register with Exercise and Taxation (ET) Department of the District.

5. Register with ESSI and EOBI

Depending on the location of the business, the company will  need to register with

• Punjab Employees Social Security Institutions (PESSI)
• Sindh Employees Social Security Institution (SESSI)
• Likewise (BESSI) or (KPKESSI) for Balochistan and Khyber Pakhtunkhwa respectively.

Under the Employees Old Age Benefits Institution (EOBI), insured employees are entitled to a pension, upon retirement, invalidity in the case of disability, old-age grant and survivor’s pension. Every industry or a commercial establishment with five or more employees has to be registered with the Federal Employees Old age Benefits Institution (EOBI).

6. Register with the Labor Department of the District

To safeguard the labor standard of the workers, all company’s are required to registration with the District Chief Inspector of the labor department in each district. For registration, employer must submit the application form A accompanied with the relevant bank form.

Once these requirements are met and vetted by SECP, the company is then ready to become an independent operating body in Pakistan and will be treated as such.

Source:

 http://pakwired.com/registering-company-pakistan/





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